Library Rules

Library Rules

Common Rules of Library

1.      No books shall be taken out of the library without the knowledge of the librarian and until it has been properly entered in the issue register and the entry signed by the borrower.

2.      Each borrower must examine the condition of the books before they are issued. 

3.      All library books issued to the borrowers shall be returned to the library before the college closes for Summer Vacation.

4.      Anybody in possession of a library book shall return it to the library whenever required.

5.      No marginal notes, underlining or note shall be made in the library book. No pictures or pages be removed, torn or otherwise disfigured. In each such case the borrower shall be asked to replace the book damaged by him/her with fine.

6.      Although ordinarily there will be no restriction on the use of the books in the

 library. The Principal has the right to stop the issue of certain books to all or some intending borrowers.

7.      Borrowers against whom any overdue or other charges are outstanding shall not be allowed to borrow books from the library.

8.      If any borrower keeps library books in his or her possession for more than the time allowed for the purpose no more book will be issued to him/her until the book concerned is restored to the library.

9.      All those who happen to be inside the library or in its neighbourhood shall

observe strict silence.

10.  Spitting, Smoking, Sleeping inside the library and putting one’s leg on the

 Library furniture is forbidden.

11.  None but the teaching staff, non- teaching staff & the ministerial staff may go   

beyond library counter.

12.  The following is the list showing the maximum number of books that may be

issued to the various classes of borrowers.

 1. Teaching Staff 25 Books each                       2. Demonstrator 05 Books each

 3. Librarian 05 Books each                               4.PET 03 Books

5.  Non-Teaching Staff 03 Books each               6. Pass Students 02 Books each

7.  Honours Students 03 Books each.                8. +2 Students 02 Books each.

13.  If a book has several parts / volumes each part or volume should be treated as one book.

14.  Reference Books, Maps, University Calendars, Courses of study and other rare books shall not be issued without special permission from the Principal.

15. Current issues of all periodicals shall not be issued for outside uses.

16. Members of the teaching staff, non-teaching staff, the ministerial and others may take books from the library by signing the issue register or on slips. Students for borrowing books are required to produce library cards.

17. The time allowed to borrowers is 14 days in case of students and one month in case of the members of teaching staff. Students who do not return the book in schedule time shall have to pay a fine of 50 paise per day.

18. Any book lost, damaged or damaged by a borrower will be replaced by him. If the book is one of a set or a series and volume cannot be obtained singly, the whole set or series be replaced at the reader’s cost, Should the book be rare or irreplaceable the borrower must pay thrice the catalogue price.

19. If the price of the lost books cannot be as ascertained he/she should pay the amount fixed by the Principal.

20. The members of the teaching and non teaching staff and the students are required to Co-operate with decency and dignity for the smooth functioning of the library.

21. Library clearance Certificate can only be issued to a student who has cleared all the dues and produced the receipt in this respect at the library counter.

22. The librarian should report to the Lecturer-in charge against person responsible for the improper use of the library book such as making marginal or other notes, tearing or removal of pages, pictures and dirtying or disfiguring the book in any way. The Lecturer-in-charge, library will report against those guilty of such offence, to the Principal for suitable punishment.

23. Certain books may be reserved by the Principal for exclusive use on the recommendation of the heads of the department.

24. A book once issued to a borrower may be reissued to him only when nobody else wants to take it, Books before re -issue must be handed over first to the librarian for necessary entries in the register.

25. It is a serious offence to sign for another or borrow books in another’s name.

26. Unauthorised persons who will try to force their way into the library may be returned out of the library by the library staff.

27. A member of the teaching staff can borrow books from the other department with prior permission from the concerned Head of the Department for a stipulated period only.

28. The students are required to obtain a “No Dues” certificate from the librarian prior to filling up of the forms and taking C.L.C. from the College.

29. The books will not be issued beyond the quota allotted without special permission.

30. As the library is the store house of knowledge it must be respected by one and all.

31. Those who use the library are supposed to abide by the rules of the library. Ignorance of these rules will not be considered as an excuse.

32. The books should be placed in the proper position soon after the return of books and the index card must be placed forthwith.

31. Library books are non transferable.

Additional Rules for the Library

The library books/ seminar books which are issued to the student of 1st year classes must be returned to the library or seminar before 15 days of the closing of the College for the summer vacation.

Students of 2nd year and 3rd year classes must return the books before the filling up of the forms for appearing at the Higher Secondary Examination or University Examination as the case may be. Otherwise the defaulters will be fined Re.1.00 for each day for each book till the date of return of books.

Students who discontinue their study can return the books before their studentship ceases with a fine Re.1.00 for each day for each book. No application will be entertained for any consideration in this respect

Rules for Issue of Duplicate Identity-Cum-Library Card


  • A duplicate Identity cum-Library Card may be issued to a student on receipt of genuine evidence in support of the loss of Original Identity-cum-Library Card, duly examined by a ! Committee set up for the purpose, and in such a case the! student concerned will have to furnish an undertaking to the  effect that in case the Original Card is found, it will be refunded ' to the authority for cancellation, and in case the Original Card, is misused for borrowing library book he/she will be held  responsible for getting books issued against the Original as well as the duplicate card.
  • A student will be required to submit a report from the Academic and Examination Sections regarding his/her admission particulars and get clearance from the Library regarding issue of books in the original card.
  • On verification of the genuineness of loss of the card, receipt of undertaking, report of academic section and clearance from the library, the concerned student will be permitted to deposit a sum of Rs.20.00 (Rupees Twenty only) in the Accounts Section and produce the money receipt along with one attested copy of his/her photograph in the library for issue of Duplicate Identity-cum-Library Card within a week time. No triplicate Identity-cum-Library Card will be issued to the student.


Brajabandhu Mahavidyalaya, Harichandanpur, Keonjhar established in the year 1987 with +2 Arts. Subsequently, the College opened +3 Arts in the year 1990, +2 Science in the year 1991, +2 Commerce in the year 1993, +3 Science 1994, Hons. in History 2004 and Hons in Sco, Chemistry and Botany in the year 2006.

The college has also IGNOU study center since 2008. The college imparting higher education in +2 and +3 streams with more than 1800 students in every year for test.